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Field Usage Information

Field Usage Information

All fields must be booked through the Recreation Office. The Policies and Procedures for this, and use of all Town Recreation Facilities, along with Beekman Elementary School, Vail Farm Elementary School, LaGrange Elementary School or Unionvale Middle School, are found in Policies & Procedures for Use of Facilities.  

Annually, any organization planning on booking Town Facilities or those at the schools listed above must complete the Organization Registration, Field Rules and Field Closing Forms. In addition, all Leagues are ask to come before the Recreation Commission prior to their planned start date.

For each planned use, FIRST confirm dates with the Recreation Office, then complete these three forms: Field Usage Application.

ALL Tournament Requests must be submitted 2 months prior to the use for review by the Recreation Advisory Committee for pricing and other expenses that may be charged to user groups.  In addition, there is a $250 Cash Security Deposit required with the application and will be return if all requirements are met.  The Tournament is responsible for maintaining the bathrooms and should use the  Tournament Bathroom Checklist as a guide.  A separate Department of Health Food Service Permit is required for food service and is submitted directly to the Department of Health with the fee.

Excerpted from Part G of the "Policies & Procedures for Use of Facilities": Printable Insurance Policy
A copy of the group’s liability insurance policy listing the Town of Beekman, and in the case of school facilities usage, listing the Arlington Central School District as an additional insured is required prior to granting approval to use facilities. The policy must be current and in effect for the length of the period of use. Each certificate of insurance shall be for a minimum of $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury and property damage. Higher limits may be required for special events. The Town address for the “additionally insured” is: Town of Beekman, 4 Main Street, Poughquag, NY 12570 The School District address for the “additionally insured” is:Arlington Central School District, 144 Todd Hill Road, LaGrangeville, NY 12540.